4 steps to make a job description correctly

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Tells how to build an accurate account of a job in a simple language, describing the tasks, duties, functions and responsibilities needed for a position. A job description is a useful tool: it accounts for the tasks, duties, functions and responsibilities of a specific position, using a simple language.

Step 1: Perform a job analysis.

HR must know what knowledge, skills, abilities, physical characteristics, environmental factors and credentials/experience are needed for the position.

Step 2: Establish essential functions.

Define the essential functions and determine if these are essential or marginal. The use of the term «essential function» should be a part of the job description itself.

Step 3: Organize the information and data in a concise manner.

The structure of a job description may vary from one company to another. However, all job descriptions within an organization must be standardized so that they look the same.

Step 4: Add a concrete description of the responsibilities.

It is also a good idea to add a statement informing that the job description is not a full account and that the job is not limited to what is said in its description.